Organisation Strategies For Small Office Space

Organisation Strategies For Small Office Space

Published at 28 July, 2022 - 11:32 am by

An organised workspace is a pivotal component for productivity regardless of the size of your business entity. Organising a workspace makes it much easier to get things done efficiently with more focus and engagement. However, if you’re a small business running daily operations in a limited space, this could be a problem demanding innovative organisation and storage methods. Here are some organisation strategies that are ideal for a small office space.


Although you may find this surprising, the first step to organising a small office is to remove unnecessary things that are taking up too much space. Decluttering is an essential part of organising where many philosophies are developed around it, mainly if you’re handling a limited space.

Start by thinking realistically about the things you will need daily or frequently and those you won’t. Next, get rid of any paperwork that is accessible electronically. Likewise, remove any furniture or keepsakes that don’t serve any purpose in the office and move them elsewhere. You can also opt for self-storage options for this purpose, which is often safer than in-house storage which is prone to pests and rodents. You can also donate and recycle goods if possible.

Group And Categorise

Once you have decluttered, take a list of the things left in the office and find a way to categorise them into similar groups. This can be grouping documents into logical groups and keeping them together in a properly labelled folder.

You can also group pens, paper, and other stationeries you frequently use. Printers, fax machines, work desks, and other electronic office devices can be grouped near a place or station with charging ports. Although this may sound basic, it goes a long way in creating an efficient work area around a tight space, as you or your staff are unlikely to waste time finding or sourcing things.

Place Things In Proper Places

When you have grouped things according to their similarities, put them in proper, easy-to-access places. This can be keeping all paperwork, hard copies, and files in a designated file cabinet with dividers or shelves. Use suitable desk organisers like pen holders, file trays and desk pads to keep the deskspace tidy.

To store small items, use drawer organisers, boxes, or baskets. Desktop organisers can be a perfect option to contain the clutter on top of your desk, whereas drawer dividers can keep the stuff sorted inside, so it’s easy to reach out. If you have storage facilities in your workspace, then use them appropriately too.

Be Smart With Space Usage

Having a small office means utilising every bit of space you have, and this means you have to think vertical. Add wall-mounted shelving to get the maximum use of wall space, or try to switch to options like hanging file holders. Incorporate a bulletin board for some extra storage space. A pegboard can be complemented with baskets. And as for office furniture, choose multifunctional ones, like tables with drawers.

Sometimes you might not always get a small office organised on your first try. But that doesn’t mean you should give up. With these organisations’ strategies, you can figure out what’s working for you and those that don’t. Then, with a little bit of testing and trying and rearranging, you can get it right.

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